Help Page

Search for Files

  1. Enter your Keyword Search criteria in the main search field at the top of the 'Home' or 'Search Filter & Result' page. A dropdown may appear to assist in identifying your collection.
    Note: Do not use Boolean searches. The clear button (X) applies only to Keyword Search. You must use the 'Clear All' button (shown below-#2), if Keyword Search is used in conjunction with Search Filters.
Screenshot of main search field and dropdown window

  1. The Search Filters feature may help refine your search further by selecting limiters such as Park Name;  Information Type;  Document Title;  Location and/or Date Range. Each limiter has a dropdown to help guide your selection — you can either type in your selection or use the triangle buttons to open and close the dropdown.
    Note: Only Park Names with associated material will appear in the Park Names field. If you don't want to limit your search results, leave the fields with their default values.
    1. Buttons
      • The Clear All button allows you to clear your search criteria, including entries in Keyword Search.
      • The Search button starts the search process.
Screenshot of advance search window showing fields

  1. The search terms used to define your collection in Keyword Search and Search Filters will display in Filter Applied. You will see “No results to display” if the combined search methods do not contain shared documents.
Screenshot of Filters Applied

  1. The search results will display on the Results Grid.
    Note: To adjust the grid, move the column's heading to sort columns or the column divider to adjust the width. You can also adjust the list from ascending to ​descending by clicking on the column’s heading.
    1. Select the appropriate row to view the index data information about a given collection.
    2. Search results can be exported:
      • from the search Result Grid to Excel, or
      • from the search Result Grid in CSV form.
Screenshot of search result grid

  1. The ‘Record Details – Documents in Set’, referred to as index data information page, will provide document details.
    Note: You may toggle between the results grid page and index data information page(s).
Screenshot of index data information page, showing document details

View and Download Documents

  1. To view a document, click on the thumbnail on the index data (Record Details – Documents in Set) information page.
    Note: Documents will open in a new browser window.
Screenshot of index data information page, showing document thumbnail

  1. Once inside the browser window showing the document, you have the options to:
    1. Print directly from the browser window (low resolution),
    2. or (high resolution (best)) from the downloaded (PDF) file.

Please see your browser's tutorial for this information.

Share Materials

  1. You can easily send your search results to your friends and colleagues through our Share buttons.
    Note: To protect your privacy, we do not add cookies or other visitor tracking information.
    1. IMPORTANT!: The URL Sharing feature is available to share specific metadata search results and attachments. Due to the customization features of the search grid and tabs, sharing the browser URL is not stable for the recipient to view the desired metadata pages or attachments. To share your desired results, use the “Copy URL” widget within the 'Record Details' of the item you wish to share.
    2. Or choose from the social media options, then follow your social media’s login information.
Screenshot of index data information page, showing social share buttons


  1. If your pageview does not appear correctly while using Internet Explorer (IE), you may be able to correct it through the 'Compatibility View Settings'.
    1. You will find the 'Compatibility View Settings' under the browser's 'Tools' tab.
    2. Note: The 'Display intranet sites in Compatibility View' should be turned off (un-checked).
Screenshot of browser setting for Compatibility

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